INQUIRY
LETTER
Inquiry
Letter is a letter written to request information and/or ascertain its
authenticity. A letter of inquiry deals with various matters like job
vacancies, funding,grants, scholarships, projects, sales, pre-proposals and
others. The term is common in various business setups as it implies fund
request or pre-proposal information. Owing to this usage, the term may be
considered exclusive to these setups alone. But that is not the case, to this
effect the below definition offers a justified meaning.
Inquiry Letter Definition
A
document requesting information sent on behalf of an individual or an
organisation for their own respective purposes, which can be mutually
beneficial to the recipient and the sender.
The
term ‘Inquiry’ is same as ‘Enquiry’. The former is more commonly used inU.S.
and the latter one is more common in U.K. There are some other terms which
represent the letters; these are Letter of Intent, Letter of Interest, Query
letter, Prospecting Letter, Pre-proposal Letter and Concept Paper. The term
‘Cover Letter’, ‘Business Letter’, ‘Request Letter’ and ‘Sales Letter’ is also
applied to an inquiry letter especially when the objective is same as that of
letter for inquiry.
A
letter of inquiry serves to facilitate business operations and satisfaction of
the sender. Inquiry letters remove any misunderstanding and are time savers,
especially when two parties want to reach an understanding. The communication
towards this effect resolves the issue without any delay. With relation to it
being a ‘Pre-proposal letter’, the inquiry letter is also termed as a
‘Condensed Version of a Proposal’. It is the outcome of the purpose of the
letter which highlights the points of a proposal instead of a full-fledged
proposal.
On an individual’s basis,
these letters are sent to companies that are willing tohire but haven't
advertised job openings. It can also be a letter addressed to editor in-charge
of a publication proposing certain literary work. It can be a letter from a
student who is vying for a seat in a college or a business that provides an
internship. So, the objective of an enquiry letter is same but its projections
and audiences are different. Same goes for its method of delivery, it can be
sent via paper mail or electronic mail.
SAMPLE OF INQUIRY LETTER
Sumber:
PT. Rakhmat Jaya
Jln.Pondok Terong
No.48-49
Jakarta 12640
Ref : HJ/DP/23
31 Oktober 2016
Mr. Hendi
PT. Sport Station
Jln. Pondok Pisang
Jakarta 12640
Dear Mr. Hendi
With this, we would like
to place an order your product as follows :
1. 15
pairs of shoes NIKE air max of running size from 38-44
2. 15
pairs of shoes ADIDAS predator soccer size from 38-44
These items should be
sent before November 10, 2016 Packing hope stand water with their insurance.
Letters of credit are made to our Bank BNI has been sent through the service of
delivery goods JNE.
Yours sincerely
Hendi Rakhmat S.
